How to Add Google IMAP to Outlook Account 2010 Manually

admin | May 21st, 2018 | Windows Outlook

Manual Solution to Add Google IMAP to Outlook Account 2010

All the organizations and industries are looking for measures to cut infrastructure cost of information technology. One of the widely accepted methods is to migrate Microsoft Exchange Server to any cloud-based technology like Gmail. However, most people will continue using Microsoft Outlook because they are more comfortable with a desktop-based email client. The users who want to continue using Outlook, they can add Google IMAP to Outlook Account 2010. The post deals with the tricky steps to achieve this syncing.

Workaround Solution to Configure Gmail in Outlook 2010 with IMAP

Add an IMAP Google Connection to Microsoft Outlook with the help of given set of instructions:

  1. The first step is to activate the IMAP protocol for Gmail account
    • From the Gmail Inbox page, click on Settings located at the top right-hand side corner
    • Navigate to Forwarding and POP/IMAP tab. Under the heading IMAP Access, click on the radio button Enable IMAP and then, click on Save Changes
  2. Open Outlook on the local system. Navigate to the File button at the top left corner
  3. Click on the Account Settings option. Then, again click on the Account Settings option. An Account Settings wizard will open up on the screen
  4. Move to Email tab and then select the alternative of New. Add New Account will emerge on the screen
  5. Enter the details. Do not forget to select the option of Manually configure server settings or additional server types then, click on Next
  6. In the next dialog window, you are required to choose the server to add Google IMAP to Outlook Account 2010
  7. Select the radio button of Internet E-mail
  8. After selecting this option, you have to enter other information too:
    • Change POP3 account type to IMAP
    • Incoming mail server:
    • Outgoing mail server:
    • The username asked is your email address
  9. Enter Single Sign-On Password to enable IMAP settings in Gmail for Outlook 2010
  10. If you want to connect Outlook to a personal Gmail account using IMAP, you will enter your Gmail password. In case, you are associated with an organization which uses Google Mail service as its email server, you have to enter a special password. This special password is known as a single sign-on password.
    The SSO is randomly created with the encryption protocol and its generation is controlled by your email/network administrator. The password is related to the configuration and the ways to get it will vary. Another importance of SSO password is it can be used for connecting mobile phones to the Google Mail server. If you need to add Google IMAP to Outlook Account 2010, a single sign-on password is required.

  11. Then, click on More Settings. A new screen will open up on the screen
  12. Navigate to Outgoing Server tab and select the checkbox My outgoing server (SMTP) requires authentication. Click on the radio button Use the same settings as my incoming server
  13. Then, move to advanced tab to change Gmail Outlook settings
  14. Enter the following:
    • Incoming server port number: 993
    • Use the following type of encrypted connection: SSL
    • Port number of Outgoing server: 587
    • Use the following type of encrypted connection: TLS
  15. Then, click on OK
  16. After executing these steps, a previous screen will open again. Click on Next
  17. Then, click on Finish

The Final Words

Whether it is a small scaled company or a large organization, it is always needed to reduce infrastructure cost. Hence, migration or configuration of one email application to another is required. One such example is setup Gmail in Outlook 2010 using IMAP. The step-by-step procedure to add Google IMAP to Outlook Account 2010 is explained in the above write-up.