How to Resolve Outlook Error while Preparing to Send Sharing Message

admin | May 17th, 2018 | Windows Outlook

Getting Outlook Error while preparing to send sharing message?? Troubleshoot the issue here

If you are facing Outlook error while preparing to send sharing message, you have to fix it immediately. This is a critical error in Outlook and may indicate some corruption issues in Outlook. This error occurs when users are about to share email messages or calendar with others. Since users should have a complete idea regarding this error, we have designed this article with all necessary information. Reading this post, users will learn what the error message will look like, the cause of this error and of course its solutions. Now, we will go through a user query regarding this Outlook error.

Related Error Messages

When you face error while preparing for sending the messages, these error messages may appear:

  • Unable to connect to the network. Verify network connection
  • Outlook cannot connect to SMTP e-mail server
  • Outlook encountered an unexpected error

Symptoms of Outlook Error While About to Send Messages

This error can be identified by these symptoms:

  • MS Outlook is not responding
  • MS Outlook freezes or hangs often
  • Outlook crashes while users try to start it or during any Outlook process

Causes of Outlook Error

This error may get triggered by different conditions. Some of the main causes are:

  • Sudden and incomplete closure of MS Outlook
  • Malware or virus infection
  • Unsupported Windows update
  • Unstable Internet connection
  • MS Office update
  • Firewall or proxy related problems
  • Outlook file corruption

How to Fix Outlook Error while Preparing to Send Sharing Message

If you are facing these error messages while you are about to send email messages, try to repair corrupt files. As file corruption is one of the major causes of this error, this method will solve the problem.

  1. Firstly, to perform this method, you need to close all present instances of Microsoft Outlook
  2. Click on Start button of Windows machine and go to the command prompt as Admin
  3. Type sfc /scannow in the command prompt window. Remember to put a space between sfc and /
  4. Now you need to wait until the process gets completed. It should not take more than half an hour
  5. Restart your system and check if the Outlook error occurs or not

How to Fix Error while Preparing to Send Calendar

Apart from this Outlook error while preparing to send Sharing Message, Outlook user can also encounter the similar error message while trying to share the calendar. To stop this error message from appearing while sharing calendar, upgrade Address lists from 2013 to 2010. Here are some commands that can be used to upgrade Outlook address book. Remember that these scripts will not work on any customized address list. Users are also advised to test these commands in lab condition.

To upgrade All Users Address List, use this command:

To upgrade All Groups Address List, run this command:

For all contacts, which means any contact that you have created in Outlook:

To update Public Folders Address List:

To update Global Address Book:

Note: Once the address lists are upgraded, users can access them using Exchange Management Console except Global Address Book.

Now that you have upgraded your address list, you need to regenerate the Offline Address Book. Follow these steps to complete the process of regeneration:

  1. To begin with, users have to open EMC or Exchange Management Console
  2. Now, expand the Microsoft Exchange On-Premises option >> Organization Configuration
  3. Here, select Mailbox option
  4. Click on the tab Offline Address Book from the main pane
  5. Select your address book and right-click on it. Select Update from the available options
  6. Click on Yes

Wait for around 15 minutes for the regeneration to be completed. Just stay alert whether any failure notification appears or not. After the address book is regenerated, download it with the help of this instructional steps:

  1. Launch Outlook 2013 version on your system
  2. Click on Send/ Receive tab and then click on the button named Send/Receive Groups
  3. Select the option Download Address Book
  4. Uncheck the box corresponding to Download changes since the last Send/Receive option
  5. Select Global Address List from the drop-down list of Choose Address Book and click OK

The Address Book will be downloaded. The Outlook error you are facing should not appear anymore.


As an Outlook user, being unable to share messages or calendar is surely an annoying problem. This write-up has stated the techniques that will help users get rid of Outlook error while preparing to send sharing message. We hope that users will be able to implement these methods and can run Outlook without any issue.